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HVAC/Heating Failure in Buildings and Schools: JOC Replacement Timeline

A failed boiler in a school, a rooftop unit that quits in an office, or a chilled water system that will not start in a municipal building is more than an inconvenience. In learning and working environments, lack of heating or conditioned air quickly turns into: Lost instruction time Disrupted operations Safety and comfort complaints Potential code and regulatory issues Traditional design bid build methods can take weeks just to get a contractor under contract. For public owners, that delay is often unacceptable in the middle of a school year or peak occupancy period. Job Order Contracting, or JOC, offers a different path. By using a pre bid, unit price contract with a qualified contractor, owners can move from problem to solution much faster and still maintain competitive, transparent pricing. This guide outlines what a JOC-based HVAC replacement timeline typically looks like for schools and commercial buildings. 1. Emergency Response and Initial Assessment Typical durati...
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A Guide to Last-Minute Playground Repairs & Upgrades Before the Year-End Budget Freeze

As the end of the fiscal year approaches, facility managers face the annual pressure to utilize their remaining budget effectively. For schools, parks, and municipalities, one of the most critical and often overlooked areas for this year-end investment is the playground. Maybe the safety surfacing is worn, equipment is showing its age, or accessibility improvements have been on the to-do list. Playground repairs and upgrades fall into a unique category of facility work. They’re not optional nice-to-haves. They’re safety and liability issues that affect children daily. Worn equipment, inadequate surfacing, and accessibility deficiencies create genuine risks that facility managers can’t ignore indefinitely. The challenge is that the traditional construction procurement process is too slow to accommodate last-minute projects. You have the budget now, but a standard bidding process would push the project start date well into the next fiscal year, leaving the funds unspent and the safet...
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Emergency School Repairs: How Job Order Contracting Speeds Up Fixes

A pipe bursts and floods a classroom over the weekend. Storm damage compromises a section of roofing. The HVAC system fails during a heat wave. A fire in one wing causes damage that needs immediate repair. Vandalism damages critical facilities. These aren’t hypothetical scenarios. They’re the real emergencies that school facility managers face regularly, often with student safety and learning on the line. The problem isn’t just the emergency itself. It’s the gap between when damage occurs and when repairs can actually begin. Traditional public procurement processes require competitive bidding, board approvals, contract negotiations, and timelines that stretch weeks or months. Schools can’t wait that long when classrooms are unusable, safety is compromised, or essential systems are offline. Job Order Contracting (JOC) provides a procurement solution specifically designed for situations exactly like this. It maintains the compliance, transparency, and competitive pricing that public ...
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A Guide to Last-Minute Playground Repairs & Upgrades Before the Year-End Budget Freeze

As the end of the fiscal year approaches, facility managers face the annual pressure to utilize their remaining budget effectively. For schools, parks, and municipalities, one of the most critical and often overlooked areas for this year-end investment is the playground. Maybe the safety surfacing is worn, equipment is showing its age, or accessibility improvements have been on the to-do list. Playground repairs and upgrades fall into a unique category of facility work. They’re not optional nice-to-haves. They’re safety and liability issues that affect children daily. Worn equipment, inadequate surfacing, and accessibility deficiencies create genuine risks that facility managers can’t ignore indefinitely. The challenge is that the traditional construction procurement process is too slow to accommodate last-minute projects. You have the budget now, but a standard bidding process would push the project start date well into the next fiscal year, leaving the funds unspent and the safet...
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10 Questions You Must Ask Before Hiring a General Contractor in Texas

Selecting a general contractor for your commercial construction project is one of the most critical decisions you will make. This partner will be responsible for your budget, your timeline, and the ultimate quality and safety of your new facility. In Texas, where the construction landscape is as vast and varied as the state itself, performing thorough due diligence isn’t just good practice—it’s essential for protecting your investment. To help you navigate this process, we’ve compiled a list of ten essential questions you must ask before signing a contract. A reputable contractor will not only have ready answers but will welcome the opportunity to demonstrate their qualifications and professionalism. 1. Are you properly licensed and insured in Texas? Texas doesn’t require state-level general contractor licensing for most work, but many cities and counties have their own requirements. Verify the contractor holds all necessary local licenses for where your project is located. More ...
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Don’t Let Your Budget Expire: Smart Facility Upgrades to Complete with JOC Before Year-End

The end of the fiscal year presents a familiar dilemma for facility managers and organizational leaders: the “use it or lose it” budget. You have allocated funds that need to be spent, but the clock is ticking. Initiating a traditional procurement process for a construction project at this point creates a problem. The bidding, selection, and negotiation cycle could extend into the new year, causing those valuable budget dollars to vanish. This is precisely the scenario where a strategic partnership and a smarter contracting method make all the difference. Job Order Contracting (JOC) is a procurement vehicle designed for speed, efficiency, and partnership. It allows you to work with a pre-approved contractor (like TF Harper) using a book of pre-set prices. This eliminates the time-consuming bidding process, enabling you to scope, price, and start high-priority projects in a fraction of the time. Instead of rushing to spend money on trivial items, you can use your remaining budget to...
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The Pre-Construction Checklist: 7 Essential Steps Before You Break Ground

In construction, the desire to get started is always strong. You have a clear vision, a pressing need, and a timeline to meet. The instinct is to move quickly, to get equipment on site, and start building as soon as possible. But this urgency, while understandable, can be a project’s downfall. The truth is that the most critical work on any construction project happens long before the first shovel hits the dirt. The planning phase is where success is built or where costly mistakes are born. Skipping steps or rushing through the pre-construction process can lead to budget overruns, project delays, compliance violations, and a finished product that doesn’t meet your needs. Whether you’re planning a major renovation, a new building addition, or a significant repair project, following a thorough pre-construction checklist is the key to a smooth and successful outcome. This is your blueprint for building a strong foundation, one step at a time. Step One: Define Your Project Scope with ...
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